Team administrator

Singapore, Singapore Full-time

We are looking for an experienced Executive administrator to support our finance and legal teams in a timely and professional manner. You will provide high-quality administrative and clerical assistance to executives and the broader team.


You should be proactive, be meticulous, maintain strict confidentiality, meet deadlines and communicate effectively.


Ultimately, you should be able to identify and address the needs of the team and perform administrative tasks to ensure our workflow runs smoothly.



  • Provide administrative support for the finance and legal teams.

  • Uphold a strict level of confidentiality and discretion.

  • Develop and maintain strong knowledge of and relationships with key internal and external contacts.

  • Experienced in preparing reports, memos, presentations and other documents.

  • Answering phones and routing calls to the correct person or taking messages.

  • Maintain an organised system for filing and retrieving corporate records, documents, and reports.

  • Researching and compiling data to prepare documents for review and presentation internal and external stakeholders

  • Helping prepare for meetings and recording minutes from meetings.

  • Reading and analyzing incoming memos, submissions, and distributing them as needed.

  • Making travel arrangements for executives.Monitor and support efforts to maintain strong team unity and staff morale.

  • Assist to organise team meetings and events.

  • Be proactive in suggesting and driving improvements to the team and its operational effectiveness.


Experience and Skills

  • At least 5 years of working experience with senior stakeholders in the organisation

  • A proactive approach to problem-solving with strong decision-making skills

  • Proficient in MS Office suite

  • Excellent time management skills and ability to multi-task in a fast paced environment

  • Excellent written and verbal communication skills

  • Advanced experience with calendar management, scheduling/meeting invitations through email and calls

  • Meticulous and possess strong attention to details

  • Good stakeholder management skills.  Skilled in working with multiple personalities and with all levels of management within an organization

  • Highly responsive, discrete and dependable which are key attributes to fulfil the demands of this role

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